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Notes aren’t the flashiest or most feature-rich part of Outlook, but if you’re a Post-It note kind of geek, they’re straightforward and effective. This makes it particularly useful for sending things to colleagues in the office who are using Outlook, especially if your team uses Notes. If the recipient opens the attached note in a mail program like Gmail or a client like Thunderbird, it will be treated as a plain text email, but if they open it in Outlook, it’ll be treated as a Note.
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This will create an email with the note as an attachment. To send a note to someone, click the menu option of the note and select “Forward.” If they’ve got Outlook, they’ll be able to open them as Notes and use them just like you.
#How to make category in outlook private update#
(Technically, the Outlook app is open in the background, but you can’t see it, and you won’t get notifications.) Because it’s a copy of the note in Outlook, and not the original note, changing it won’t update Outlook but that’s fine if you’re using the notes for visual reminders rather than a running tally of to-dos.
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When you open the saved message, the note will open up exactly where you left it, without the Outlook app being open.
#How to make category in outlook private windows#
To do this, click the menu option of the note and select “Save As.”.Ī standard Windows dialog will open to let you choose a place to save. If you want the Notes open but not Outlook, you can save the Notes outside Outlook and open them without opening the main Outlook app.
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And if you’re the type of person who never closes Outlook unless you’re restarting your computer, this won’t be much of an issue anyway. However, when you open them again individually from Outlook it opens them up in the same location you left them, so once you’ve carefully arranged them, they’ll stay in the same place. Once you close Outlook, the Notes will close as well, which makes sense but isn’t ideal. The opened notes can be dragged around and put wherever you want on your desktop. The good news is that it’s as easy as opening up a note and then minimizing Outlook. Let’s look at adding them to your desktop. OK, that covers setting your notes up and categorizing them. This is an easy way to track the different types of notes you have because you won’t have to read or order your notes to know what each one is. Once you’ve chosen your category the whole note will match the color you’ve chosen, and the icon will change color in the Note window. If you’ve not used Categories before then, you’ll see an option to rename the category and change the color. Select the color you want your note to be. If you change to the Notes List view, you can see this more clearly. This orders your notes by the date they were modified, with the notes that were most recently modified (or created) at the front. By default, your notes are shown in the Icon view. You can use the fact that the first line of the note becomes the file name to help you organize your notes by making the first word the action you need to do (e.g., “To-do,” “Call,” “Reminder,” and so on). The first line of the note becomes the file name (even if the first line is blank), so if you want to rename your note, you’ll need to rewrite the first line of text within it. When you click the close option or even click away from the note to somewhere else, the note automatically saves for you, and there’s no versioning (just like a physical post-it). One thing you won’t see is a Save option. The date and time of when you last modified the note. The “resize handle” that you can click on and drag to resize the note.Ħ. The close option that shuts the note down.ĥ. The “move handle,” that you can click on and use to drag the note around the screen.Ĥ. The note’s menu, with various options you can perform on the note.ģ. The note itself, where you can type your text.Ģ.